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Documents needed for Thai cosmetic notification (checklist)
Thai cosmetic notification checklist: three sets of documents
A Thai cosmetic notification checklist is more than form JK.1. Sorted by purpose, the documents fall into three sets: set 1, applicant and premises documents, prepared once and reused across filings; set 2, the product data entered for each filing; and set 3, attachments needed only in specific cases. On top of these sits the product information file that the law requires you to keep at the site and hand over when officers ask.
This article is written for brand owners whose products are made in Thailand, whether in their own facility or by a contract manufacturer. The lists come from the annex to the Ministry of Public Health notification on cosmetic notification (22 August 2018), the Thai FDA citizen manuals and the related review guidelines. For the full step-by-step process, read How to notify cosmetics with the Thai FDA. Importers need an extra set of overseas documents, covered in Cosmetic import documents: a pre-filing checklist.
One point to understand first: the applicant must have a production site that meets the criteria. If a factory makes your product, the factory files as the contract manufacturer and your company appears as the hiring party. Many documents below therefore belong to the factory; what the brand prepares is its company details, the product data and the manufacturing contract. See who owns the notification when you use a contract manufacturer.
Where each document set fits in the notification process
Section 14 of the Cosmetic Act B.E. 2558 (2015) requires notification before manufacturing for sale, importing for sale or manufacturing under contract. Viewed through the documents, the order is:
- Before the first filing: complete set 1 and have the premises inspected, because the document list requires the inspection result.
- For each new product: prepare set 2, the product data and formula, and enter it in form JK.1.
- When a special case applies: add set 3, such as the manufacturing contract, label images on every side or a manufacturer's declaration.
- After the notification receipt is issued: keep the product information file at the site and make the label match the notification.
The Thai FDA citizen manual on cosmetic notification (updated 28 March 2025) says filings can be made through the Thai FDA online system or in person, and businesses outside Bangkok contact the provincial public health office where they are located. The document needed in every case is the original form JK.1. For in-person filing, the manual adds items such as a formula document issued by the manufacturer and a power of attorney.
Set 1: applicant and premises documents (Thai FDA cosmetic registration documents)
People often search for Thai FDA cosmetic registration, but cosmetics use notification rather than product registration. The first set shows that the applicant is eligible and has compliant premises.
Clause 2 of the notification requires an individual applicant to be a Thai national aged 20 or over, and a company to be registered in Thailand. Item 1 of the annex lists:
- House registration copies for the office, the production site and the storage site, plus a lease if rented
- Commercial registration
- A licence for a business that may affect health, or a factory licence, as applicable
- The premises inspection result
- A company certificate issued no more than six months earlier
The inspection result is tied to the 2018 MOPH notification on criteria for manufacturing or importing cosmetics. Among other things, a production site must be separate from living quarters and not used as a walkway, have at least two separate rooms, and carry a permanent sign reading cosmetic production site. If the site does not pass, the filing cannot go ahead no matter how complete the other documents are.
Common slips are a company certificate older than six months and addresses that differ between documents, such as a commercial registration still showing an old office. Check the company name and address across every document before you start.
Source: Annex to the MOPH notification on cosmetic notification, 22 August 2018
Set 2: product data for the cosmetic notification number
Each notification number comes from the product data entered in form JK.1. Have the following ready before you open the system:
- Trade name and product name, with no words implying effects beyond a cosmetic, checked against the Thai FDA guideline on prohibited words in cosmetic names (revised 22 August 2025)
- Product type, physical form and container, for example facial cream, cream texture, jar
- Formula, with INCI names and amounts, ideally backed by a formula document from the manufacturer
- Directions for use consistent with the product type
A Thai FDA explanatory note on notification says the system screens formulas automatically against legal conditions, including prohibited substances, preservatives, colourants, UV filters and prohibited words in names. A filing that fails is returned with reasons, and officers only review filings that pass the screen. They also check consistency, such as product type against directions, container and formula.
In short, the data must tell one story. If you declare a rinse-off product but the directions say leave on, or the formula uses a substance allowed only in rinse-off products, the filing will stop. Run a first check with the formula checker.
Set 3: case-specific attachments
These are not needed for every filing, but when a case applies they cannot be skipped.
- Manufacturing contract: a contract manufacturer attaches it under the annex to the notification.
- Power of attorney when someone files for you, and consent for repacking or combined packing when you repack, under the citizen manual.
- Label images on every side: the Thai FDA manual on filings that require a label lists the groups, including products in ampoules, vials or syringes, intimate-area products, mouth sprays, products whose name and formula resemble relaxing massage oils, balms or inhalers, products with Anti-bacterial in the name, and any case where officers have doubts. For local production, attach the ready-to-sell artwork.
- Supporting documents for wording that forms part of the name or a claim, which the Thai FDA note says officers review.
Some product groups have their own guideline that adds another layer. Cosmetics in ampoules, vials or syringes (revised September 2024) need a manufacturer's declaration that the product is for topical use only, labels carrying the do-not-inject wording, a real product sample and a letter explaining misuse-prevention measures. Intimate cleansing products need a letter signed by a company director confirming the product will not be described beyond cosmetic scope.
Cream notification Thailand: an example document set
Picture a brand owner who has a factory make one facial cream in a jar, with no drug-like container. The documents look roughly like this.
- From the factory (the applicant): production-site documents, the inspection result, the company certificate and form JK.1
- From the brand: the hiring company's details and business address, a trade name and product name checked for prohibited words, and the manufacturing contract signed by both sides
- Prepared together: the INCI formula with amounts, product type, directions and a draft label
If the same cream moved into a vial, or had Anti-bacterial in its name, the set would immediately grow to include label images on every side and the documents required by the specific guideline. That is why container and name decisions should be final before document work begins.
Agree early with the factory who keeps the product information file and who responds when officers request more data, because the law places that duty on the notifier.
After notification: the product information file you must keep
The 2017 MOPH notification on keeping cosmetic data for inspection requires manufacturers, importers and contract manufacturers to keep data at the production or import site, in Thai or English, on paper or electronically. The data has three parts.
- Part 1, overview: a copy of the notification receipt and proof of ownership or the manufacturing contract; the formula with each ingredient's function and amount in %w/w; the label; the manufacturing process and batch-numbering system; a summary of adverse effects, if any; and an assessment of whether claims are supported
- Part 2, raw materials: specifications for each raw material, including water, and a safety data sheet (SDS) for every item
- Part 3, finished product: master formula, product specification and testing method
When officers request additional documents, they must be delivered within 30 days, or within 48 hours in urgent or potentially life-threatening cases. For products taken off the market, keep the data for at least three years. Start this file while you prepare the notification, not when someone asks for it.
If you later change the formula, a Thai FDA explanatory note on reformulated products that keep the old name explains that a new notification number is issued, with a separate letter procedure to justify keeping the name.
Why document sets fail, and how to prevent it
- Prohibited words in the name, such as words implying the product can heal disease or change body structure; the review criteria state that a registered trademark is not an exception
- Inconsistent data: type, directions, container and formula must match
- Formula fails the automatic screen because of a prohibited substance or a restricted one above its limit
- Expired company documents: a company certificate older than six months, or mismatched addresses
- Missing case-specific attachments, such as every-side label images for a product in a label-required group
- The product is not a cosmetic under the five-point test in the review criteria, which no document can fix
If the last point worries you, start with the product classification tool before preparing any set.
Final pre-filing checklist
Use the list below as the last gate before you file. For imported products, pair it with the import document checker.
If you would like our team to go through the whole set and file for you, see our document preparation service and registration and notification service. Cost and timing depend on the number of products and how ready the documents are; we set them out in a quotation.
- ✓The product is a cosmeticPasses the five-point test in the review criteria
- ✓Applicant and premises papers completeCertificate within six months, matching addresses
- ✓Premises inspectedInspection result under the manufacturing or import criteria
- ✓Name checked for prohibited wordsAgainst the guideline revised 22 August 2025
- ✓Product data consistentType, directions, container and INCI formula
- ✓Case-specific attachments readyContract, power of attorney, label images where required
- ✓Product information file startedFormula, raw materials, SDS and product specification
Source: 2018 notification on cosmetic notification · Thai FDA citizen manual · 2017 notification on keeping data
Frequently asked questions
What are the minimum documents for Thai cosmetic notification?
The original form JK.1, the applicant and premises documents in the annex to the notification, such as house registration for the sites, commercial registration, the relevant licence, the inspection result and a company certificate no older than six months, plus formula and product data.
If a factory makes my product, what does my brand prepare?
Your company details, a trade name and product name checked for prohibited words, the manufacturing contract, and the product data you build with the factory. Production-site documents belong to the factory, which files as the contract manufacturer.
Do I always attach the label when filing?
No, but certain groups must attach every side, such as products in ampoules, vials or syringes, intimate-area products, or names containing Anti-bacterial, and officers can ask for labels whenever they have doubts.
Are English documents accepted?
The product information file may be kept in Thai or English. For documents in other languages, some specific guidelines, such as the one for ampoules, vials and syringes, require a Thai translation by a government language institute.
Can I keep the same notification number after changing the formula?
No. A changed formula receives a new notification number. If you want to keep the product name, the Thai FDA has an explanatory note on the letter procedure to justify it.
Sources
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พระราชบัญญัติเครื่องสำอาง พ.ศ. 2558 · Open source · Search our archive - 4.1
ประกาศ กระทรวง สาธารณสุข เรื่อง การจดแจ้ง การออกใบรับจดแจ้ง การต่ออายุใบรับจดแจ้ง การแก้ไข รายการ ใบรับจดแจ้ง และการออกใบ แทนใบรับ จดแจ้งเครื่อง สำอาง ลงวันที่ 22สิงหาคม 2561 · Open source · Search our archive - 6.1
ประกาศ กระทรวง สาธารณสุข เรื่อง หลักเกณฑ์ วิธีการ และเงื่อนไข ในการผลิตหรือ นำเข้าเครื่อง สำอาง พ.ศ. 2561ลงวันที่ 4พฤษภาคม 2561 · Open source · Search our archive หลักเกณฑ์ การพิจารณา การจดแจ้งเครื่อง สำอาง (ฉบับปรับปรุง พ.ศ. 2564) · Open source · Search our archiveแนวทาง การพิจารณา คำที่ห้ามนำมา ใช้เป็นชื่อหรือ ส่วนหนึ่งของชื่อ การค้าและชื่อ เครื่อง สำอาง (ฉบับปรับปรุง 22สิงหาคม 2568) · Open source · Search our archive- 4.2
การขอจดแจ้งเครื่องสำอาง (Update 28/03/68) · Open source · Search our archive - 4.3
การขอจดแจ้งเครื่องสำอาง กรณีต้องส่งฉลาก ประกอบ การพิจารณา (Update 04/09/69) · Open source · Search our archive - *
คำชี้แจง · Open source · Search our archive แนวทาง การพิจารณา การจดแจ้งเครื่อง สำอาง ในรูปแบบ Ampoule, Vialหรือ Syringe(ฉบับปรับปรุง กันยายน 2567)หลอดพลาสติกบรรจุยา (Ampoule)ขวดแก้วหรือขวด พลาสติก บรรจุยา (Vial)หรือกระบอกฉีดยา · Open source · Search our archiveกองควบคุม เครื่อง สำอาง และวัตถุอันตราย สำนักงาน คณะกรรมการ อาหาร และยา แนวทาง การพิจารณา การจดแจ้งผลิตภัณฑ์ ที่ใช้บริเวณ จุดซ่อนเร้น (ฉบับปรับปรุง กรกฎาคม 2567) · Open source · Search our archive- 6.2
ประกาศ กระทรวง สาธารณสุข เรื่อง หลักเกณฑ์ วิธีการ และเงื่อนไข ให้ผู้ผลิตเพื่อขาย ผู้นำเข้าเพื่อขาย หรือผู้รับจ้างผลิต จัดเก็บข้อมูล เกี่ยวกับเครื่อง สำอาง ไว้เพื่อการตรวจสอบ พ.ศ. 2560ลงวันที่ 12ตุลาคม 2560 · Open source · Search our archive คำชี้แจง แนวทาง การจดแจ้งเครื่อง สำอาง กรณีมีการเปลี่ยนแปลง สูตรส่วนประกอบ และมีความ ประสงค์ จะใช้ชื่อผลิตภัณฑ์เดิม · Open source · Search our archive
This article is for general information. It is not a Thai FDA ruling or legal advice, and rules change — check the latest notification or ask an expert before filing or producing.
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